Use this GDPR compliance checklist to make your business data-protection ready. Covers legal basis, consent, data rights, security, and breach response.
Introduction
The General Data Protection Regulation (GDPR) sets strict rules for processing personal data in the EU. This checklist ensures your business remains compliant and avoids hefty fines.
GDPR Compliance Checklist
1. Establish a Legal Basis
- Document the purpose for each processing activity.
- Obtain clear, informed consent.
- Allow easy withdrawal.
2. Uphold Data Subject Rights
- Implement access and deletion requests.
- Support data portability.
- Manage objection requests efficiently.
3. Maintain Transparency
- Create clear privacy notices.
- Use plain, non-legal language.
- Update policies regularly.
4. Privacy by Design & Default
- Minimize data collection.
- Use encryption and secure storage.
- Conduct privacy impact assessments.
5. Data Security
- Enable encryption and access control.
- Regularly test security systems.
- Maintain incident response plans.
6. Data Breach Management
- Set up 72-hour reporting workflows.
- Train staff to recognize breaches.
- Document all incidents.
7. Maintain Processing Records
- Track data categories, recipients, and retention periods.
- Record all processing purposes.
8. Third-Party Data Sharing
- Sign Data Processing Agreements (DPAs).
- Verify vendor compliance.
- Manage cross-border transfers carefully.
9. Employee Training
- Conduct regular GDPR training.
- Enforce confidentiality and security awareness.
10. Appoint a Data Protection Officer (DPO)
- Hire if required.
- Ensure independence and accessibility.
Common GDPR Mistakes to Avoid
- Relying solely on consent when unnecessary
- Vague or outdated privacy notices
- Ignoring user access requests
- Weak security controls
GDPR Compliance Tools
Use software like AGBklar to:
- Identify risky contract clauses
- Track compliance documentation
- Manage consent records
Conclusion
GDPR compliance isn't a one-time task — it's an ongoing responsibility. Use this checklist to strengthen your data protection framework, avoid violations, and build user trust.